1. Deposit & Balance Payments
For all programs a deposit of 30% is required within 7 days. Final payment is due 7 days prior to customer’s arrival if you will pay by bank transfer or credit card, on arrival if you pay by cash. If your reservation is made within 15 days of departure, the entire cost of the trip is required to request a booking.
2. Cancellations
Cancellations will be charged as follows:
More than 30 days before arrival: 10% of the price
14-30 days before arrival: 30% of the price
8-13 days before arrival: 50% of the price
7 days or less before arrival: 100% of the price
The above excludes certain classes of domestic air tickets). These must be paid by Vietnam Great Tours at time of booking and are thus non-refundable.
International Airline cancellation fees apply in addition to Vietnam Great Tours cancellation conditions. Date change/name change fees apply to all airline tickets once issued.
Fees will be charged for any amendments made after a confirmed itinerary has been issued and invoiced.
3. Claims and Refunds of Unused Services
No refunds or exchanges can be made in respect of accommodation, meals, sightseeing tours, transport or any other services which are included in the tour prices but not utilized by the tour member.
For claims to be considered, they must be received in writing within 30 days of the termination of the program and be accompanied by supporting documentation.
4. Child Pricing Policy
Infants under 5 years of age at time of travel are free of charge.
Children from 5 to under 11 years of age at time of travel
– Use room with 2 adults (no occupancy of extra bed): Charged at 50% of the adult price.
– Use room with 2 adults (with extra bed): Charged at 75% of the adult price.
– Use room with 01 adult: Charged at 90% of the adult price.
Children from 11 years and over are charged adult price according to airlines and hotels.
5. Itineraries
Accommodations (hotel or vessel) and pre-arranged sightseeing are subject to change at any time due to unforeseen circumstances or circumstances beyond Asia Great Tours’ control. Every effort will be made to operate tours as planned.
6. Halong Bay booking condition
Local authorities have the right to delay or cancel the Halong Bay cruise at any time, even after the tour has departed if they feel the current or forecasted weather conditions are not suitable. The decision reinforces that client safety is the main priority of the local authorities.
Please note that Vietnam Great Tours have no control over the decision or when it is announced
7. Early Check-in
Early check-in has not been included in the tour prices. Most hotels allow check-in to take place during the mid-afternoon. Should you wish to have your room ready for immediate check-in upon arrival, Asia Great Tours can arrange this for an additional charge. Please ask for details and prices.
8. Active Elements
On adventure itineraries some active elements are incorporated into the tour. To enjoy the tour as intended a minimum level of fitness is required to participate. The level required would be equivalent to what is obtained by routine daily exercise such as golf, jogging, energetic walking, tennis, etc. Activities during the tour could include (but are not limited to) trekking, hiking, off road walking, cycling, motorbiking kayaking and navigating uneven terrain. Should you have any questions or need any clarification about a specific tour please ask for details at time of booking.
9. Liability & Insurance:
In addition and without limitation, Asia Great Tours is not responsible for any injury, loss, death, inconvenience, delay or damage to personal property in connection with the provision of any goods or services whether resulting from but not limited to acts of God or force majeure, illness, disease, acts of war, civil unrest, insurrection or revolt, animals, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of services, food poisoning, mechanical or other failure of aircraft or other means of transportation or for failure of any transportation mechanism to arrive or depart on time. Additional expenses incurred due to delays, accidents, natural disaster, political actions and unrest must be covered by the tour members.
There are certain inherent risks in adventure travel of the type involved here. These include, but are not limited to, risks of kayaking and rafting (for example dangers of rapidly moving water, rocks and other submerged objects, hypothermia, etc), hiking, trekking or climbing (for example, equipment failures, or other trail obstructions) and in all trips dangers of animals, inaccessibility to medical attention and difficulty in evacuation from remote locations in the case of a medical emergency. Passenger assumes all such risks with regard to these possibilities.
Airline schedules and local conditions may affect accommodation and itineraries. Should this occur, Vietnam Great Tours will endeavor to substitute a suitable arrangement of similar value. Participation on any tours implies full agreement to the above conditions by all parties involved.
Insurance: The Consumer is required to have full travel insurance. It is the responsibility of the Consumer to read their insurance policy before they travel and ensure that the insurance scheme provides the Consumer with the requisite level of cover.
10. Photography
During your program, Asia Great Tours reserves the right to take photographs during the operation of any program or part thereof and to use them for promotional purposes. By booking a reservation with Vietnam Great Tours, program members agree to allow their images to be used in such photographs. Program members who prefer that their images not be used are asked to identify themselves to their Tour Leader at the beginning of their program.
11. Validity
This information is valid at the time of publication but is subject to change without prior notice. However, should any changes occur, they will be posted on the website immediately. However, should the Terms and Conditions change after the deposit is paid, the Terms and Conditions under which the deposit was paid shall apply.
Participation on any Tour implies full acceptance of the above conditions by the Consumer.
