UPDATED Terms & Conditions January 2026
Reservation & Deposit
A $600 per person deposit is required to secure your reservation. Full payment of the balance is due 90 days before tour departure. Reservations made within 90 days of the tour departure require full payment at the time of booking. Reservations not paid in full by the due date are subject to cancellation.
The deposit is fully refundable within 7 days of booking if the reservation is made 7 days or more before final payment is due. After 7 days, choose to receive a partial refund or keep the full deposit as a Credit on File to be used on any future Bicycle Adventures tour.
Tour Price
Prices are per person based on double occupancy (two people per room) and quoted in US dollars. Prices are valid at the time of publishing and are subject to change at any time. Once your reservation has been confirmed with payment of a deposit, your tour price is guaranteed for your original reservation. The tour price includes accommodations, most meals, bikes, baggage transfers, and all ground transportation during your tour. Airfare and other forms of travel to/from the tour start/end are your responsibility. Optional private rooms for solo travelers are subject to a supplemental fee. Please see the online tour pages for details on all items included in the tour price.
Traveling Solo
Solo travelers can guarantee a private room with payment of the Single Supplement fee. If you are traveling solo and open to sharing a room with two beds with another solo traveler of the same gender, we will make every effort to assign you a roommate. A fee of 50% of the listed Single Supplement fee will be added to your reservation upon registration. If we are able to pair you with a roommate, this fee will be refunded to you.
Minimum Participation
All Bicycle Adventures tours require a minimum number of guests to operate: four (4) guests for domestic departures and six (6) guests for international departures. Bicycle Adventures Inc. reserves the right to cancel any trip that does not meet minimum operational levels. Bicycle Adventures, Inc. will provide a full refund for any tour completely cancelled by Bicycle Adventures Inc. Bicycle Adventures Inc. is not responsible for any personal expenses incurred due to changes or cancelation of a tour.
Trip Insurance
We understand that “life happens”, for that reason we recommend purchasing trip insurance for all Bicycle Adventures tours.
Paying Your Balance
Full payment of the balance of your trip fee is due in US dollars 90 days before tour departure.
“Trip fee” = tour price + additions including but not limited to single supplement and e-bike upgrade fees, pre- and post-tour hotel reservations (when applicable), and any discounts or promotions agreed upon at the time of reservation confirmation. Balances will automatically be charged to the original credit or debit card used for the initial deposit on the balance due date, or the following business day if the due date falls on a weekend or observed holiday. If you wish to use a different form of payment, please call our office during business hours at least three (3) business days before your balance due date to update the card on file.
You may also pay your balance via check addressed to Bicycle Adventures Inc. 425 Pine Street, Wallace, ID 83873. Please note the trip number as outlined in your Confirmation Email on the memo line of all checks. Please let a Bicycle Adventures representative know at least three (3) business days before your balance due date if you will be mailing a check to avoid your credit card on file being charged for the balance.
If final payment is not received when due, Bicycle Adventures reserves the right to cancel your reservation and retain your deposit in full.
Guest Transfer and Cancellation Policy
Choose between receiving a future/partial tour credit or paying a cancellation fee based on the chart below for standard group tours* (fees are per guest):
Days Before Tour Future Tour Credit Cancellation Fee
90+ 100% of deposit amount $200 administrative fee
61-90 90% of trip fee** 25% of trip fee
31-60 75% of trip fee** 50% of trip fee
0-30 No credit (no exceptions) No refund (no exceptions)
*Deposits are non-refundable for Custom or Private tours. All other Transfer & Cancellation policies apply as outlined above.
**Applies to balances paid in full only. Nonpayment of balance past the due date will result in forfeiture of the full amount of your balance paid upon cancellation.
Exceptions to our cancellation policy cannot be made for any reason, including but not limited to weather, terrorism, civil unrest, pandemics, personal, family or medical emergencies. There is no refund for arriving late or leaving a tour early. Private rooms are considered part of the total tour price and are subject to cancellation fees. Percentage cancellation fees are calculated on your total trip fee.
Cancellation of a reservation must be made in writing or by speaking directly with a Bicycle Adventures representative. Please email [email protected] or call 1-800-443-6060.
We reserve the right to cancel departures in cases of force majeure or the failure of third parties—such as hotels or barges—to honor their reservations. In these cases, you’ll be refunded your trip fee. Bicycle Adventures is not responsible for expenses incurred in preparation for any canceled or postponed trips, such as airline tickets, or for costs that are incurred due to travel delays, flight cancellations or illness.
Trip Forms & Release of Liability
Payment of deposit implies agreement with Bicycle Adventures Tour Terms & Conditions as described here and in pre-trip information. All participants, including non-riding guests, must sign our Participant Agreement, Release and Assumption of Risk and Customer and Additional Information Form prior to the start of each tour. In addition, select tours may also require signing a Visitors Acknowledgement of Risk (VAR) (as outlined by the State and/or National Park visited. Forms linked here are for reference only.
All policies are subject to change without prior notice.
Terms & Conditions Jan. 2019
OUR RESPONSIBILITY
The responsibility of Bicycle Adventures and/or its agents is limited. Bicycle Adventures hereby gives notice that it acts only in the capacity as an agent for the tour participant in all matters, including payment, connected with lodging and meal services, sightseeing tours, and other suppliers of service and transportation, and Bicycle Adventures has no personal liability for payment therefore, either primarily or secondarily, other than as the agent for the tour participant.
In the event that it becomes necessary or advisable for any reason whatsoever to alter the itinerary or arrangements, such alterations shall be made. Bicycle Adventures reserves the right to cancel any tour prior to departure for any reason. In case of such a cancellation, Bicycle Adventures will place recoverable funds into credit on file in the guest's name, to be used toward any future trip of the guest's choice for which space is available. This shall release Bicycle Adventures from any further liability. Bicycle Adventures is specifically not liable for non-refundable airplane tickets and other personal expenses incurred in preparation for a trip that is canceled.
Bicycle Adventures reserves the unilateral right not to accept or retain as a tour participant any person whose condition or general deportment, in Bicycle Adventures' sole judgment, impedes the operation of the tour or affects the rights, welfare, or enjoyment of other participants. Should such a person be required to leave a tour, it will be treated as leaving a tour early per our cancellation policy. Should a traveler be removed from a trip, they will not be refunded any portion of their trip fee even if that portion is unused. They will also be responsible for arranging and paying for all expenses related to returning home and/or changing their travel arrangements. Bicycle Adventures' obligations with respect to any funds received shall be those of a debtor and not a trustee.
There are certain risks and dangers inherent in any form of adventure travel. Bicycle Adventures assumes no responsibility or liability for any claims or damages, for any reason, arising from these risks. Guests are responsible for choosing a trip that suits their abilities, fitness level, and state of health.
A Release, Indemnity Agreement and Assumption of Risk form must be signed by each guest and returned to our office prior to the start of their tour. If the unaltered and signed Release, Indemnity Agreement and Assumption of Risk form is not received in the Bicycle Adventures office when due, Bicycle Adventures has the right to consider that reservation cancelled and resell your space.
Bicycle Adventures reserves the right to cancel your trip and resell your space if your final payment has not been received by the due date. Terms and conditions of any tour may be amended only by an officer of Bicycle Adventures.
Tour prices are per person, in United States dollars, fixed regardless of the number of people on a trip (no tier pricing), fixed regardless of foreign exchange fluctuations, and are the same if you are arriving alone or with others (no single surcharge). Prices include lodging; all meals as indicated in the trip descriptions; drinks and snacks from the van; maps and written route directions; all support vans and trailers as required; taxes; all gratuities to waiters (except for items that you pay for) and baggage handlers; leadership; all maintenance on rental bicycles; all park entrance fees; sea kayaking, rafting, canoe rentals, wildlife cruises, boat rides, snorkeling, horseback riding, and tourist attractions where noted in the trip descriptions; and ferry boat tickets where the ferry ride is part of a day's standard itinerary.
Excluded from the Trip Price are items of a personal nature such as alcoholic beverages, any discretionary gratuities for your trip leaders, excursion boat rides you charter, museum and tourist attractions entrance fees you purchase, food and beverages you purchase, room service charges, some meals where indicated in the trip descriptions, telephone calls you make, laundry, parts to repair your personal bicycle, and repairs to your personal bicycle done in a bicycle shop..
